麻豆社

• Somewhere on every email or flyer/poster for an invitation to a university event there should be the following text: "Individuals that require accommodations for this event please contact Accessibility Services by [10 business days prior to event date]. email: as@csueastbay.edu | phone: (510)-885-3868." If you have a different point of contact for accessibility requests, please provide their information.
  • Consider including specific language about the importance of inclusion and accessibility. For example “Ensuring that everyone can fully engage and participate in this event is important to us. Do not hesitate to let us know if there is anything we can do to make this event more inclusive for you.” Make this announcement at the start of the event as well.
  • Please include a notice if your event will include possible triggers for conditions such as epilepsy.
  • Photosensitivity and Seizures | Epilepsy Foundation
  • It is recommended that you use an RSVP form so you can send reminders and track the number of participants that are expected.
  • Another recommendation is to include a checklist in your meeting RSVP. For example:

• Provide content (marketing and presentations, etc) in multiple formats: Print, spoken, and digital. If possible, provide materials in advance.
  • Ensure digital materials are accessible.
  • Ensure videos are captioned, and that captions are turned on by default.
• Make a schedule/Agenda of the event available in advance.
• Schedule breaks, especially for events lasting longer than 1 hour.
• Identify a point of contact for day of accessibility needs, technology troubleshooting, and for participants to connect with about questions, concerns, or challenges.

• Path of travel
  • Do not block paths of travel with sandwich boards or stand alone signs or equipments. 
  • Aisles should be at least 36 inches wide. 
  • Advise facilities or outside vendors to be aware of path of travel when parking pick-up or moving trucks, unloading equipment/construction for event.
  • Ensure path of travel from accessible parking is clear.
  • Ensure cables/wires are out of the path of travel, or that they have covers over the top.
• Signage
  • If there is no directional signage already in the venue, put them up. For example, signage to the event, signage to the nearest restroom, signage to separate spaces (quiet rooms, lactation spaces, stim friendly spaces, Low/No Fragrance spaces, etc). 
  • If there are limited accessible routes, clearly mark routes that are accessible.
• Restrooms
  • Make sure there are accessible restrooms near the venue.
  • Ensure nearest restrooms are unlocked.
• Elevator Access
  • Check that the elevators are in working order the day before and the day of the event.
  • Contact facilities (if on campus) or the space owner (if off campus) if they do not work.
  • Have an alternate location identified if there are no other accessible routes to the event.
• Entrances
  • Check that automatic door openers are working or station someone at doors to assist in opening and closing doors.
• Seating
  • Determine the locations of seats free of line-sight obstruction or ambient- noise interference. 
  • Try to choose rooms with ramp platforms to most, if not all, parts of the room.
  • Reserve spaces for Sign Language Interpreting or Captioners.
  • Ensure there are spaces left for wheelchair users at every table or seating area. Don’t segregate accessible seats to just one location in the venue.
  • If possible, choose a venue with moveable seating. 
• The Podium/Stage
  • Ensure that the podium/stage (if raised), has a ramp to it.
• Accessible Print
  • Consider print alternatives, including handouts in large print or by email. Post printed materials electronically before the event if possible.
• Wheelchair Accessibility
  • Events held on grassy areas are not always wheelchair-accessible.
  • If event includes workstations, desks, or working at tables, consider securing height adjustable options. At minimum, tables and workstations should be 30 inches high and have space to pull under.
• Encourage participants to avoid strong fragrances.
• Request that all participants use name tags. 
• Request that presenters/speakers use microphones.
• If possible, choose a space without fluorescent lighting.
• Ask participants to avoid flash photography.
• If venue uses ramps, ensure there are railings on the ramp.
• Clearly label ingredients if food is being served.
• If possible and relevant, make sure at least one event leader has a food handlers license.
• Check in with ITS about any technology in the venue, and plan to arrive early to test speakers, microphones, cameras, etc.  

• Provide instructions on using the online platform in advance. 
  • App download information.
  • Button/Control information.
    • Example:
• Provide details on what participants can expect.
  • For example, polls, discussion, break out rooms, etc. 
  • Ensure there are alternate methods of participation provided, such as using the chat.
• Ensure telephone access information is distributed. Not everyone has access to internet.
• Consider recording the event.
• Designate someone to monitor and correct through the chat function the automatic captioning if a professional captioner is not being used. 
• If an RSVP form was used, be sure to send reminders ahead of time with all the event details.
• Announce your accessibility contact at the start so folks can private message if they have questions or concerns. 

• Accessible Technology Initiative - For creating accessible content
• Information Technology Solutions
• Facilities Management
• Interpreter/captioner request form

Reach out to Accessibility Services with any questions about accessibility of your event. 

Email: as@csueastbay.edu | phone: (510)-885-3868